BUDGET SPECIALIST - 64084889

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Job posting category Internal Agency – Budget Specialist 64084889

Your Specific Responsibilities:

This is a highly responsible and professional accounting position involving contract and budget management for the HIV and STD programs for the Alachua County Health Department.  This position is responsible for managing the HIV and STD department’s overall budget and ensuring grant activities and expenditures are in compliance with funding sources and reported correctly.  Provides contract management and contract file management.  The incumbent is the contract manager between the state and the lead agency for the Ryan White (RW) and Housing Opportunities for People with AIDS (HOPWA) contracts and prevention contracts. This position will report directly to the Operations and Management Consultant Manager – SES.

Performs L4 manager tasks for the Alachua County Health Department HIV and STD program budgets.  Reviews all assigned L4 budgets on a weekly basis and meets with program managers at monthly to monitor and update programmatic budgets to ensure annual budget and grant targets are met.  Reviews and audits account information in accounting systems to ensure that revenues and expenditures accurately reflect the funding source for the HIV and STD programs.  Provides detailed budget analysis on all Level 4 budget entities under the direction and supervision of the Operations and Management Consultant Manager-SES. Attends budget training and assists with the submission of the annual budgets for the HIV and STD programs. Submits purchase requisitions in AOD upon request. Provides backup support for Ryan White program staff for the data entry and budgeting in the PCFMRS.

Acts as a Contract Manager for the Alachua County Health Department.  Maintains all required documentation in the contract manager’s file in accordance with DOH contract management documentation requirements.  Performs administrative monitoring of CHD contracts.  Ensures proper routing of documents for review and execution.  Reviews, approves and submits contract invoices with required backup documentation within 5 days of receipt of a valid invoice. Maintains organized contract files on the Business Office SharePoint.

Maintains a log of all assigned contracts/agreements to ensure renewals, extension and new contracts are executed timely.  Submits invoices for all contracts that are revenue generating per the terms of the contract. Tracks contract revenue to ensure timely receipt of funds.

Provides backup support for submission of Ryan White program vendor invoices to the county for payment.  Tracks payment and submits log to RW program staff.

Negotiate, administer, invoice and monitor the Ryan White and Housing opportunities for People With AIDS contracts. Write, review, and approve all RW and HOPWA contracts to assure proper proviso language is included, proper compliance with budget requirements, service provisions, and other specifications. Writes and submits required reports in a timely manner. Acts as a liaison between the community and Bureau of HIV/AIDS on policy, contract, and billing issues. Conduct programmatic monitoring of contracts as needed (at least once per contract year per contract) Prepare reports and maintain official department contract files according to department standards for RW and HOPWA contracts.

Submits timesheets and EAR information on a weekly basis ensuring accuracy and timeliness.

Responsible for securing the designated information sets for the purpose of protecting confidentiality, data integrity and appropriate access for all information both confidential and public records which is stored in hard copy or electronic format.

Performs all other related duties as required by supervisor.

Required Knowledge, Skills, and Abilities:

•           Advanced skills in data analysis and reporting, advanced skill in use of spreadsheet software, decision making, problem solving, critical thinking, public speaking and presentations, writing and developing written financial reports, time management, active listening, and mathematics. 

•           Ability to use Microsoft Word, Excel, Power point and Outlook.

•           Knowledge of accounting and auditing principles and procedures

•           Knowledge of the methods of reviewing and analyzing financial data

•           Knowledge of grant requirements and reporting

•           Ability to develop and recommend budgetary revisions

•           Ability to understand and apply laws, rules, regulations, policies and procedures

•           Ability to use problem-solving techniques

•           Ability to plan, organize and coordinate work assignments

•           Ability to communicate effectively

•           Ability to establish and maintain effective working relationships with others

•           Ability to assist in preparation and examination of budgets

•           Ability to analyze patterns and trends

Qualifications:

Minimum – Must be a current DOH employee.

Must have contract management, reconciling & processing invoices for payment experience.

Experience with FACTS, AOD/MFMP, AXIOM, FIRS and FIS.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

224 SE 24th Street, Gainesville FL 32641 travel 0-25%

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.