BUDGET SPECIALIST - 64082473

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BUDGET SPECIALIST 

INTERNAL POSTING: Only current Department of Health employees will be considered 

This is a professional accounting position within the Florida Department of Health in Pinellas County working under the supervision of the department’s Budget Supervisor.  The incumbent acts in a confidential capacity to assist or aid in the preparation of the Pinellas County Health Department budget This position requires independent application and judgment, as well as the ability to review and analyze detailed budget reporting systems and organizational operations to meet departmental goals and objectives.  The incumbent has a significant role in the preparation and administration of the yearly budget.

Reviews monthly financial reports and financial data to ensure accuracy of data and identify and analyze any significant variances in balances and act to correct as needed. Prepares recodes as needed to correct non-planned coding. Recodes that are needed to balance OCAs and other entries that require correction. Review and approve contracts and agreements for budget authority and proper coding.

Meets monthly with budget managers assisting them in reconciling revenue and expenditure concerns and project various cost centered revenues and expenditures.  Assist Finance & Accounting Director with creating and formulating improved budget policies and procedures.

Assists with the preparation of the agency’s annual operating budget in accordance with form and content requirements of the county health department contract using FIRS budget module; works directly with program managers are staff assigned to enter the programs budget. Assist with estimating the revenue in FIRS budget module for the programs that are under the Federal Calendar. This position will enter the lapse factors for programs as well as for state (NCGRV) and local (LOGOV) funding.

Prepares the matrixes for the collocated (fixed) costs for the agency’s utilities and HR Assessments and are maintained through the Fiscal Year as adjustments are needed.

Analyzes budget data and makes recommendations and adjustments as needed during the budget process and through the fiscal year. This position will also monitor Conman and monthly expenditure reports for assigned programs and make recommendations for adjustments.

Prepare and make corrections of the salaries and benefits report and assists with the purchase and contractual expenditures workbooks for the preparation of the annual CBR Report. Assists with the Operating Capital Outlay (OCO) to prepare the depreciation schedule for reporting on the CBR report

Updates and posts Organization, Expansion Option (EO) and Other Cost Accumulator (OCA) codes as listed on the Intranet.

In some respects, acts as a back up to the Budget Supervisor.

Reviews and approves Human Resources tickets for budget and salary authority (include OPS) ensuring the proper organization codes are used and budget requested is within the approved authority.

Approves all purchase requisitions as financial approver to ensure that there is proper budget authority and proper organization codes including the correct object codes.

Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities:

• Advanced computer skills specifically network programs including FIRS, FIS, HMC Reporting, FLAIR, MFMP, and software such as MS Word and MS Excel software.
• Incumbent will need to have proficient knowledge and understanding of business mathematics and some accounting and be able to apply these to work and job requirements. 
• They must also be able to analyze financial data and understand cause and effect relationships within financial reports. 
• This position requires a considerable amount of contact with co-workers in Finance and program staff, so the incumbent must be able to establish and maintain good working relationships with these staff and must be able to communicate effectively and frequently regarding financial and budget information.

Qualifications:

Minimum  - 

• Current Florida Department of Health employee
• An Associate’s degree from an accredited college or university or equivalent work experience.
• At least 2 years' experience in developing and/or working with budgets.
• Experience managing contracts.
• Experience in accounting or budget systems such as FLAIR, FIRS and FIS
• Proficiency using Excel and other Microsoft Office tools

Preferred -

• Two or more years of experience creating and/or editing program budgets and related financial documents.
• Two or more years of experience using some of the DOH financial data systems (FIRS, FLAIR, FIS) for researching, reporting, and budgeting processes.
• Proficient in using Microsoft Excel related to creating budget spreadsheets and financial data reporting.
• Experience in reviewing, editing, creating, and managing agreements or contracts.

Florida Department of Health Mission, Vision, and Values: 

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Department of Health in Pinellas county: 205 Dr MLK Jr St N, St. Petersburg FL 33701

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.