Administrative Specialist III (Mobile Vaccine Response Team)

• Providing administrative and logistical support to the Mobile Vaccine Response Team which coordinates vaccination clinics in a variety of settings throughout King County. 
• Overseeing all aspects of vaccine inventory, storage and handling. 
• Medical record management and documentation. Administrative and Logistical Support 
• As directed by the Healthcare and VPD Outbreak Response Program Manager, schedule vaccination clinics at shelters, houses of worship, low-income senior housing sites, etc. 
• Partner with Mobile Vaccine Response Team colleagues to proactively manage mobile team daily schedule and staffing. 
• Update and create forms and other materials as needed for the Mobile Vaccine Response Team. 
• Inventory clinical, office, and vaccination supplies on a routine basis and order as needed. 
• Respond to referrals for mobile vaccination clinics from community-based organizations, homeless service providers, and other partners. 
• Respond to inquiries about Mobile Vaccine Response Team vaccination clinics. Vaccine inventory management, storage and handling 
• In consultation with Healthcare and VPD Outbreak Response Team Manager and Mobile Vaccine Response Team Nurses, manage vaccine inventory following DOH and Federal Guidelines. 
• Complete monthly accountability reporting per WA DOH Adult Vaccine Program and Childhood Vaccine Program requirements. 
• Monitor vaccine storage unit temperatures on a daily basis. Medical record management and documentation 
• Enter vaccine administration data into Washington Immunization Information System (WAIIS). 
• Perform daily Health Information Management (HIM) operations at the vaccination clinic site. 
• Perform daily quality assurance to ensure completeness of medical records and corresponding immunization documentation in WAIIS. 
• Enter vaccine site and patient data into Mobile Vaccine Response Team REDCap project to enable data analysis and reporting.

• Strong customer focus with a dedication to integrity, ethics, trust, and values. 
• Skilled at organizing, prioritizing, multi-tasking and adapting to changes in workload demands and successfully meeting deadlines under strict time constraints without compromising accuracy. 
• Demonstrated knowledge of medical terminology. 
• Experience using WAIIS and troubleshooting issues. 
• Ability to demonstrate application of health records management and maintenance principles in paper formats. 
• Demonstrated ability to maintain confidentiality of protected health information at all times. 
• Demonstrated knowledge and ability to comply with HIPAA, Federal and State regulatory principles and guidelines. 
• Strong communication and interpersonal skills and the ability to work independently as well as part of a team in a collaborative, team-centered environment. 
• Demonstrated flexibility and experience working in a variety of settings. 
• Skilled in relating to and working with clients from various cultures, racial and social and economic status. 
• Proficiency and ease in using Microsoft Office applications (SharePoint, Outlook, Word, Excel). 
• Demonstrated ability to move up to 50 pounds to transport boxes, vaccine equipment (e.g., coolers), and office and clinic supplies. This may involve intermittent lifting, standing stooping, bending and reaching throughout the workday.

• A basic understanding of vaccine preventable diseases and immunizations. 
• Understanding of and familiarity with homeless and social services, affordable housing in King County, and local related community resources. 
• Experience creating effective working relationships with external program partners/agencies. 
• Lived or professional experience working with people experiencing homelessness and/or newly arrived immigrants seeking asylum. 
• Intermediate skills with SharePoint Lists, MS Forms and Power Automate. 
• Bilingual in one of the most common non-English languages in King County (such as Spanish, Arabic, Somali, Hindi, Punjabi, Chinese, Vietnamese, Korean).

Forbes named King County as one of Washington State's best employers.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply

The vacancy is open to all qualified internal candidates. (Special Duty Assignment)

The following items are required to be considered for this vacancy:

• NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Resume

(Please note: Cover letters, and additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above).

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to provide proof of Basic Life Support (BLS) / CPR (if applicable).
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment. (and Pre-employment Physical, if applicable).
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en. 
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department. 
• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Union Membership

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Contact

For more information about the application process please contact Alexis Owens atAlowens@kingcounty.gov