Administrative Professional 4 (PN 20075414)

About Us: Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

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What You'll Do: ODH is seeking to fill an Administrative Professional 4 position within the Office of General Counsel (OGC). This position will perform non-routine administrative tasks & provide secretarial support. This position will:

• Participation in Department of Health emergency preparedness activities may be required, consistent with public health authority and emergency response plans.
• Assist in the program direction of the OGC by relieving the administrator of difficult administrative duties
• Independently answer complex correspondence, transmit decisions & directives regarding issuance of subpoenas, payment of witness fees, & follows through with appropriate sheriff’s offices to ascertain service
• Schedule & prepare notifications for multi-party hearings around the state, & independently follow through with notifications to appropriate parties in case of withdrawals of requests or rescissions of notices
• Respond to non-legal inquiries from program staff & public regarding processes (e.g., administrative hearings, contracts)
• Routinely review form letters for accuracy & drafts/suggests changes
• Draft memos for attorney signature to Attorney General’s (AG’s) office requesting representation in court cases
• Maintain fiscal records on computer spreadsheets for hearing examiners, advise supervisor & GC when hearing examiner expenses near contractual limits or when encumbrances are inadequate
•  Greet/direct visitors, screen & forward incoming calls to the appropriate party
• Work with vendors to obtain bids for various expenditures following fiscal requirements & guidelines, submit the supporting documentation in the required time frame & monitor the required approvals
• Maintain the Bureau of Alcohol and Drug Testing scheduling calendar upon receipt of subpoenas adhering to statutory requirements & process Motion to Quash requests with AG’s Office (i.e. requests for representation)
• Use personal computer, word processing software, & ODH specific tracking software to generate contract requests, purchase orders, & contract amendments

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At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field. 

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 mos. exp. in secretarial/administrative professional field. 

-Or 12 mos. exp. as Administrative Professional 2,16872. 

-Or equivalent of Minimum Class Qualifications For Employment noted above. 

Job Skills: Administrative Support/Services
Technical Skills: Accounting and Finance, Operational and Administrative Support
Professional Skills: Attention to Detail, Critical Thinking, Organizing and Planning, Verbal and Written Communication

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.

Unless required by legislation, the selected candidate will begin at Pay Grade 10, Step 1 of the Exempt Pay Range Schedule ($26.92 per hour), with an opportunity for pay increase after six months ($28.40 per hour) of satisfactory performance and then a yearly raise thereafter.

APPLICATION PROCEDURES: 

All applicants must submit a completed Ohio Civil Service Application using the TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.

STATUS OF POSTED POSITION:

You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details.

BACKGROUND CHECK NOTICE:

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

EDUCATIONAL TRANSCRIPT REQUIREMENTS:

Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration.

Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.

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Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

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The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.