Administrative Professional 4 (PN 20014900)

Administrative Professional 4

About Us: Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

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What You'll Do: The Bureau of Infectious Diseases is seeking an Administrative Professional 4 to perform non-routine administrative tasks & provide secretarial support. This position will:

• Monitor, organize and track requests sent to the Bureau Chief (e.g., email, calendar requests)
• Respond to correspondence (e.g., sensitive and/or confidential material)
• Review and summarize fiscal, operational, and personnel reports
• Research and prepare data for budget inclusion
• Monitor spending and maintain fiscal records
• Represent bureau or agency on inter-divisional task forces or committees
• Coordinate acquisition and maintenance of bureau office equipment (e.g., telephones, copiers, computers, typing equipment)
• Track progress of Bureau initiatives, routine and ad hoc deadlines and coordinate activity to ensure on-time completion
• Maintain calendar and/or make travel arrangements for supervisor
• Take and transcribe dictation and/or minutes of meetings
• Prepare records retention and disposal schedules and arrange record transfers

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At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field. 

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 mos. exp. in secretarial/administrative professional field. 

-Or 12 mos. exp. as Administrative Professional 2,16872. 

-Or equivalent of Minimum Class Qualifications For Employment noted above. 

Job Skills: Administrative Support/Services
Technical Skills: Accounting and Finance, Operational and Administrative Support
Professional Skills: Attention to Detail, Critical Thinking, Organizing and Planning, Verbal and Written Communication

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION. Unless required by legislation, the selected candidate will begin at Pay Grade 10, Step 1 of the Exempt Pay Range Schedule ($26.92 per hour), with an opportunity for pay increase after six months ($28.40 per hour) of satisfactory performance and then a yearly raise thereafter.

APPLICATION PROCEDURES:

All applicants must submit a completed Ohio Civil Service Application using the TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.

BACKGROUND CHECK NOTICE:

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

EDUCATIONAL TRANSCRIPT REQUIREMENTS:

Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration.

Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.

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Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

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The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.