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Administrative Coordinator 4


The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about the Louisiana Department of Health

Step into a critical support role at the heart of the Medical Vendor Administration team! As an Administrative Coordinator 4, you'll play a vital part in ensuring the smooth and efficient handling of sensitive healthcare documentation. From sorting incoming mail and imaging documents to filing and archiving by document type, your keen eye for detail and organizational skills will directly support the department's mission. This position requires discretion, professionalism, and a commitment to confidentiality in all interactions.

If you're ready to bring your administrative expertise to a mission-driven team making a difference in public health across Louisiana, this is the role for you!

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions. 

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. 

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. 

Requirements

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:

  • Document Processing and Classification: Receive, process, and accurately classify various types of incoming documents, ensuring timely and correct transmission to member accounts in accordance with departmental standards.
  • Mail Handling and Imaging: Sort and organize incoming mail, scan and image documents, and maintain accurate digital records for efficient access and archival purposes.
  • Filing and Archiving: File and archive documents by specific types to maintain an organized record system that supports retrieval and auditing processes.
  • Confidentiality and Professionalism: Maintain a high level of confidentiality and professionalism in all duties, ensuring sensitive information is handled with discretion and respect during daily operations and staff interactions.
  • Departmental Support and Special Projects: Assist with special projects and provide general support within the Centralized Processing Unit (CPU) and Centralized Scanning Unit (CSU), performing other administrative tasks as assigned by supervisory staff.

Position-Specific Details:
Location: Medical Vendor Administration / Eligibility Field Operations/ East Baton Rouge Parish

Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment, Job appointment (temporary appointment that may last up to 48 months), or Detail to Special Duty.

Cost Center: 3052050400

Position Number(s): 64353


How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. 

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).  Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.


Contact Information:

Shambrielle Pooler

Shambrielle.Pooler@la.gov

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-Verify, and for more information on E-Verify, please contact DHS at 1-888-464-4218. 

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities. 

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

Date Posted
02/04/2026
Job Reference
MVA/SP/217253
Organization
LDH-Medical Vendor Administration
Location
Baton Rouge, LA
Category
Administrative
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