Administrative Assistant - Epidemiology/Environmental Health

Under general supervision, the Administrative Assistant for the Epidemiology/Environmental Health Division performs a wide range of clerical and administrative duties that support the office of epidemiology, community assessment, and research Initiatives, as well as environmental health programs. Responsibilities may be complex in nature and include handling confidential information; managing communications; scheduling meetings; preparing and drafting documentation, reports, and presentations; maintaining program inventory; supporting certification testing, contract management, and data tracking; and researching, investigating, or resolving program data or issues to ensure compliance with program requirements. This role represents the program/unit by providing information and assistance to internal and external customers and requires strong organizational skills, attention to detail, and the ability to coordinate multiple tasks effectively.

Primary Duties & Responsibilities  

• Research and compile information to prepare reports, documentation, and presentations; coordinate across programs to ensure accuracy.
• Manage daily communications, including calls, emails, correspondence, and mail distribution.
• Maintain office equipment and supplies, including annual inventory verification for supported programs.
• Provide clerical support such as data entry, document processing, scheduling, purchase requisitions, travel coordination, financial reconciliation, and fee collection. Duties include but are not limited to:

• Maintain spreadsheets and databases for data tracking and reporting, including required Environmental Health reports.
• Support meetings by preparing agendas, materials, minutes, scheduling, and room setup.
• Provide certification exam support, including scheduling, administration, grading, fee tracking, and reporting to the State EH Office.
• Prepare and maintain digital files for annual contracts and MOUs, ensuring required signatures.
• Perform additional duties supporting section and district operations and collaborate across programs using evidence-based practices.

High school diploma/GED and three (3) years of job-related experience; or One (1) year of experience required at the lower-level Admin Assistant 1 (GST050) or position equivalent.

Preferred Qualifications

• Associate's degree from an accredited college.
• Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Teams)
• Awareness of HIPAA Privacy Rules and confidentiality standards.
• Strong verbal and written communication skills.
• Excellent customer service skills with a professional and positive attitude when interacting with internal and external stakeholders.
• Ability to adapt to routinely shifting priorities and deadlines.
• High attention to detail and accuracy in clerical and administrative tasks.
• Familiarity with general office equipment and administrative processes.
• Knowledge of Environmental Health and Epidemiology programs.

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.

Employment Information

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.

DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

Relocation assistance is not provided.

In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department. 

ADA Statement

DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email DPH-HR@dph.ga.gov. 

DPH is an Equal Opportunity Employer

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not receive an interview.  DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

BENEFITS

Standard Benefits for Full-Time Salaried Employees
 In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation and sick leave, paid parental leave, dental, vision, long-term care, and life insurance.

 Standard Benefits for Part-Time Employees

Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.