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Administrative Assistant 5


The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.


Learn more about Louisiana Department of Health

Step into a trusted, high-impact role at the heart of leadership operations. As the Confidential Assistant to the Deputy Assistant Secretary, you’ll serve as a key partner in keeping priorities on track, communications flowing, and critical initiatives moving forward.

In this dynamic position, you’ll manage a complex executive calendar, coordinate meetings and high-level conference calls, and serve as a central point for tracking reports, assignments, and correspondence. You’ll also handle travel planning, time administration responsibilities, and screen communications with professionalism and sound judgment.

If you’re highly organized, discreet, and thrive in a fast-paced environment supporting executive leadership, this is your opportunity to make a meaningful impact behind the scenes.


An ideal candidate should possess the following competencies:

  • Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

  • Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

  • Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

  • Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

  • Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.

  • Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

  • Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Requirements

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:

  • Serves as confidential assistant to the OBH Deputy Assistant Secretary;

  • Maintains the DAS' calendar, makes tentative appointments based on knowledge of schedule and activities; 

  • Reminds staff of appointments, and others items that may arise requiring DAS' attention;

  • Tracks and monitors reports, assignments and correspondence received;

  • Coordinates telephone conference calls, conference meetings and/or workshops chaired by the Deputy Assistant Secretary and/or higher staff;

  • Ensures assigned primary, secondary, and unit manager time administrator duties are performed in accordance with applicable procedures and policies;

  • Prepares travel documents and authorizations or travel expense accounts, makes travel arrangements with hotel, travel agency, car rental agencies and interprets travel regulations;

  • Screens Deputy Assistant Secretary calls for nature of importance and priority level.

Position-Specific Details:

Location: Office of Behavioral Health/Behavioral Health Clinic/Community Programs/East Baton Rouge Parish

Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment, Job appointment (temporary appointment that may last up to 48 months), or Detail to Special Duty 

Cost Center: 3301010103

Position Number(s): 50331156


How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.


To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. 


* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).  Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.


For information on how to check your application status and understand status updates, please click HERE.


Contact Information:

Shea Malbreaugh

Shea.Malbreaugh@la.gov

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-4287


This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218. 


LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities. 


Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.


LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.


Date Posted
05/06/2026
Job Reference
OBH/SEM/220816
Organization
LDH-Office of Behavioral Health
Location
Baton Rouge, LA
Category
Administrative
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