Accounting Specialist Supervisor

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:  

In this role, you will:

• Serves as the manager of the General Accounting Section, including Payment Verification, Perpetual Inventory, Cost Accounting, Risk Management, IAT / Grant services and Billings, and Risk Management. 

• Need to  proficient in the use of ISIS/LAGOV, which is the comprehensive information system currently being utilized by the state of Louisiana.

• Utilize data from all systems within ISIS /LAGOV. 

• Need to be proficient in the use of BOXI. Business Objects Enterprise is the standard reporting tool offered by OIS for all adhoc reporting of ISIS and NON­ ISIS data accessible to the Division of Administration. Incumbent must be proficient in the use of Microsoft Excel, Mas90, and PIP/PIF.

• Direct and manage all operations  of accounts processing.

• Supervise two Accounting Technicians in this section. 

• Be responsible for: The review and approval of all LAGOV/ISIS/WORKS related entries, cash disbursements, cash receipts. Ensure that all activities are in compliance with the Office of Statewide Reporting and Accounting Policies and are completed timely and accurately. Monitor employee's performance, conducts employee training as needed, manage employees leave according to departmental policy, and performs annual employee evaluations.

• Direct and manage all Perpetual Inventory operations.

• Conduct audits of accuracy and compliance with agency policies and procedures.

• Monitor and review all purchase requisitions, packing slips and invoices for correct data, correct coding classifications, and mathematical accuracy to prepare liquidation in the form of check requisitions, credit memorandums or purchase order confirmations to ensure proper payment of invoices for the agency.

• Monitor and review all procurement card purchases.

• Verify acceptable documentation for each purchase.   

• Reconcile the Bank America paper statement to the electronic payment (P3 document) and distributes costs from the default accounting codes to the proper accounting codes via WORKS, the LDH procurement card management system. 

• Manage the revenue deposits and checking accounts for ELMHS. 

• Manage the revenue for the self-­generated, income not available, and enterprise funds. 

• Prepare reports on the management of expenditure coding and makes recommendation of needed corrections in cost allocations. 

• Manage the coding errors discovered between hospitals and contacts appropriate staff to make necessary corrections. 

• Extract and correlate financial information from in-house journals and ISIS to prepare weekly/ monthly/ quarterly/ annual reports used by higher level accounting professionals for the preparation of the budget, IAT billings, and the American Appraisal Report.

• Serves as the system / Area B liaison with the Office of Risk Management and is responsible for organizational casualty and property insurance, vehicle insurance and general insurance claims. 

Position-Specific Details:

Appointment Type:  Probational, Promotional, or Detail

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.  

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. 

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Leigh Moore 

ELMHS HR

ELMHS-HR@LA.GOV

225-634-0680

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.