ACCOUNTING SERVICES SUPERVISOR II - SES - 64000283

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This is an Open Competitive Accounting Services Supervisor II- SES position working in the Lee County Department of Health.

The Accounting Services Supervisor II-SES is a mid-level management position for the Lee County Health Department and reports directly to Finance & Accounting Administrator -SES. The position is responsible for advanced budget development and accounting functions, and the oversight of all related duties to ensure continuation of fiscal operations for Lee CHD. The Accounting Services Supervisor II-SES serves as the accounting delegated authority in the absence of the Finance & Accounting Administrator -SES.

This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees’ work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets. Ensure all staff complete required training and are offered additional training.

Assists Finance & Accounting Administrator-SES with the Lee County Board of Commissioners Contract.

Adjusts and monitors Other Cost Accumulator (OCA) cash balances which includes establishing allotments per each section's budget to ensure spending and timeliness of spending.  Monitors cash balances for each OCA and adjusts for negative balances in order to maintain 100% compliance for Other State Funds & State General Revenue OCAs. Monitors federal OCA balances for semi-monthly reimbursement. Performs monthly audits in State Purchasing System (Works).

Develops, implements, maintains, and oversees the financial accounting system (FLAIR). Performs complex analysis of accounting data for general accounting, accounts payable, accounts receivable, cash, and budgets. Responsible for journal transfers in and out of the Lee County Health Department to DOH Headquarters and other entities. Prepares transactions to record estimated revenue and budgetary appropriations reflected on the Schedule C.   Prepares quarterly Financial Reports for Healthy Start, NFP, and Tobacco Program. Processes E-Payment Form for NIC by July deadline. Processes Transportation Disadvantage Report. Collects and Generates Financial information for the End Year Financial Statements. Processes disbursement monthly online reconciliation by 15^th of each month. Acts as backup to process for AIMS report monthly and maintains AIMS database and reconciles other various financial data and accounts, which are monitored by DOH as needed.

Oversees Accounts Revenue and Payables performance of daily activities. This includes implementing internal controls for handling of checks and cash. Audits clinic’s and satellite department’s cash drawers quarterly. Prepares Cash Audit reconciliation report and uploads to Central Office SharePoint. Reviews and make necessary corrections to Maintain Collocated Matrix database for accuracy. Audits Encumbrances for variances and discrepancies. Processes Journal entries, completes corrections via Journal Transfers, both internal and external, in the FLAIR system, as needed. Approves disbursement vouchers and purchase orders after reviewing for compliance with Florida Department of Financial Services (Comptroller) rules and regulations. Independently develops and implements policies and procedures as needed for these accounting operations.

Acts as Payroll Reallocation Manager for the FIRS biweekly payroll reallocation sets.  Prepares the reallocation sets (matrix) and monitors for appropriate reallocation by OCA for a position’s payroll according to their time worked in various programs as recorded in the Health Management System.  Monitors and adjust as needed per budgets, OCA spending, and program coding. 

Responsible for the preparation of Cost Base Reimbursement report for Medicaid Year-End Financial Statements and Internal Control Questionnaire (ICQ) report.

Participates in disaster preparedness training and preparation.  Performs ongoing quality assurance/improvement activities.

Information Custodian: This position has the responsibility of being the Information Custodian for the Finance & Accounting information set; and will perform related duties as defined in DOHP 50-10.

Alternate Key Custodian: This position has the responsibility of being the Alternate Key Custodian for the Lee CHD offices and secure area(s) at the Joseph P. D’Alessandro (JPD) state building location, and, in the absence of the Key Custodian, will perform related duties as defined in DOHP 50-10.

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge of generally accepted accounting principles, practices & procedures (GAAP)
• Knowledge of generally accepted auditing standards (GAAS)
• Knowledge of principles, practices and procedures related to procurement and P-Card issuance
• Knowledge of the methods of data collection
• Knowledge of standard business formats & styles for letters & business forms
• Knowledge of excellent customer service practices.
• Knowledge of basic management principles and practices
• Skill in operating a personal computer
• Ability to use computer programs needed to perform job duties
• Ability to supervise, mentor, and train staff
• Ability to prepare financial statements and reports
• Ability to prepare and maintain a variety of accounting records
• Ability to analyze and interpret accounting data
• Ability to plan, organize and coordinate work assignments & communicate effectively verbally & in writing
• Ability to establish and maintain effective working relationship with others
• Ability to research and interpret State and Federal Regulations.
• Ability to understand, interpret and apply applicable rules, regulations, policies & procedures to an accounting program
• Ability to work independently
• Ability to utilize problem-solving techniques
• Ability to conduct fact-finding research
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices
• Ability to prioritize individual workload
• Ability to frequently bend, kneel, reach, and sit or stand for long periods of time
• Ability to frequently use telephone, computer, copier, and small hand tools, e.g., stapler, scissors, etc.
• Ability to review data for accuracy & completeness

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): N/A

Other job-related requirements for this position:

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• Incumbents must possess a valid Florida Driver License and have a motor vehicle to carry out these duties.
• Statement of Financial Interest: Required to file a full financial disclosure with the Florida Commission on Ethics by July 1st of year as Business Manager.
• Access Control of Social Security Numbers: Has access to records containing social security numbers in the performance of job duties.
• This position will abide by all state and federal laws, rules, and DOH policies and procedures.
• This position is classified as sensitive. This individual will perform tasks defined as sensitive and handles confidential information. Background screening is a condition of employment.

Working hours: (A) Daily from 8:00 a.m. to 5:00 p.m. (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.) May be required to work additional hours as needed for emergencies or special projects. This is a full-time, in-office position.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Fort Myers

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.