ACCOUNTING SERVICES SUPERVISOR I - SES - 64025937

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Accounting Services Supervisor I - SES, Position Number 64025937.  Jacksonville, Duval County

Your Specific Responsibilities:

The Bureau of Vital Statistics provides for the statewide registration of all Florida vital record events, which includes all Florida births, deaths, fetal deaths, marriages, and divorces.  The bureau issues more than 2.8 million certified copies annually.  A centralized database allows all 67 counties to issue birth certifications, 1850 to present: death and fetal certifications, 2009 to present. Marriages, and divorces, 1927 to present, are available for certification from the state office.  The bureau maintains more than 22 ½ million vital records.  The bureau produces routine and special analysis and reports of vital statistics data; provides policy, procedure and monitoring of 67 county local registrars of vital statistics; 118 birthing hospitals; funeral directors, medical examiners and certifying practitioners; and numerous tax collector offices, in accordance with Chapter 382 Florida Statutes and Chapter 64V, Florida Administrative Code.

Position Description

This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.

This position supervises two Accountant I in the Administrative Services Unit.  Provides assistance in analyzing, planning and researching various administrative matters in this unit and performs work assignments which require independently making decisions and obtaining solutions.

The Administrative Services Unit is in a business setting utilizing defined processes and procedures by the Department.  This work provides assistance and support in examining, analyzing, interpreting, planning, maintaining and researching various administrative and financial matters in this unit and for the Bureau of Vital Statistics.

Supervises and coordinates the activities of the two Accountant I. This includes, but is not limited to hiring and selection, developing performance plans, conducting performance appraisals, planning and directing their work, approving leave, taking disciplinary action as appropriate and assisting employees when needed, such as preparing bank deposits of incoming revenue (cash, checks, money orders).

Oversee and assist the inputting of data for collections from daily bank deposits into FLAIR (State Accounting System). Reconciles collections against what is actually deposited from State of Florida Treasury Cash Management System (CMS) and assisting employees when needed such as preparing bank deposits of incoming revenue (cash, checks, money orders).

Monitors, prepares invoices and verifies submission of payments on Federal Contracts and any other Revenue generated contract, i.e., Social Security Administration, National Death Index, Vital Statistics Cooperative Program, NAPHSIS, NCHS/National Center Health Statistics, CDC/Center for Disease Control and U.S. Consumer Product Safety Commission, ect.

Oversee and assist in maintaining the State-owned property/inventory in the Asset Manager System.

Compiles monthly and annual reports of revenue collected and reconciles with Bureau of Revenue Management Trust Fund. Prints, retrieves and verifies through FLAIR (State Accounting System) and Cash Management System (CMS) reports.

Assist in the monitor and security of Safety Paper to ensure Bureau Vital Statistics staff maintain a high concern for quality of work they produce while adhering to the confidential and secure use of the safety paper distribution.

Invoices State Government Offices and outside requesters for services provided. Verifies journal transfer payments and records on computerized revenue ledgers. Follows up on overdue payments.

Assists Administrator in preparation of Legislative and Operating Budget, as well as monthly spending plan and the annual end of the year forms for the Bureau.

Assists Purchasing Agent in reconciling expenditures for the Bureau of Vital Statistics.

Other related duties as necessary and required.

Required Knowledge, Skills, and Abilities:

Knowledge of accounting principles, practices and procedures.

Knowledge of the methods of data collection.

Ability to supervise people.

Ability to determine work priorities, assign work, and ensure proper completion of work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

Ability to prepare financial statements and reports.

Ability to prepare and maintain a variety of accounting records.

Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.

Ability to work independently.

Ability to solve problems and make decisions.

Ability and Skill in Computer Concepts.

Knowledge and experience in State contracted computer programs.  (Microsoft Office Word, Excel and Outlook)

Minimum Qualifications:

Excellent customer service skills and knowledge of Office 365 products such as Word, Excel and Outlook.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

1217 N Pearl Street, Jacksonville, FL 32202

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.