ACCOUNTANT II - 64059349

 Pay Plan: [[custSubGroup]]

Total Compensation Estimator Tool

Job posting category (Internal)

Your Specific Responsibilities:

This position is primarily responsible for job duties related to purchasing and processing accounts payable for the Dixie, Gilchrist and Levy County Health Departments.  This position reports to the Health Departments’ Operations & Management Consultant Manager (Business Manager).  The position is headquartered in Levy County Health Department. This position oversees the performance of contracted custodial employees in all three counties and coordinates with Business Manager on terms and compliance with that contract. This position also coordinates the assignments for maintenance staff on a daily basis. 

Initiates purchase requisitions through MyFloridaMarketPlace system using the Florida Purchasing Card (P Card) system in accordance with all applicable rules and regulations as outlined in the Department of Health Cardholder Agreement.  Initiates and issues purchase order requisitions for supplies.  Expedites outstanding purchase orders and tracks receipts and distribution of supplies. Provides follow-up to ensure timely receipt of orders.  Maintains annual vendor purchasing order files.   Assists vendors with questions and ensures vendors are registered through MFMP.  Ensure compliance with DOH purchasing policy and procedures.  Reviews program budget in FIRS to verify accuracy of codes and approved budget for purchases as indicated.  Consults with the Level 4 budget managers or the Business Manager for questions. 

Maintains accounts payable /Paid Vendor invoices in the Dixie/Gilchrist/Levy shared business folder.  Send copies of invoices for OCO items to staff responsible for inventory.  Follows up with vendors to obtain required documentation needed to process an invoice.  Contact vendors to provide estimates as needed.  Sends code strips to Alachua CHD for invoices not processed through MFMP.  Processes and approves vendor payments in MFMP.  Completes P Card approvals daily.  Approves PCARD charges at level 2 through WORKS. Ensures that correct finance and accounting codes are used.  Processes prompt payment of all invoices. Coordinate’s training of employees regarding MFMP, including how to complete a purchase requisition and provides information regarding fleet fuel cards and requirements. Reviews encumbrance balance through FLAIR to ensure sufficient budget balance prior to processing payments. Scans account payable supporting documentation into an electronic format and saves in shared drive folders. Monitors electronic warrant files when posted by fiscal consortium and reconciles against invoices and moves documents into local shared drive folders. Works with fiscal consortium for request of duplicate warrants and warrant cancelation. Reconciles Capital City Bank statements monthly. Back up for transferring daily deposit for Dixie, Gilchrist and Levy CHDs from Capital City Bank to Wells Fargo Bank state accounts daily.

Attends Trainings related to job duties and completes the annual mandatory training as required. Participates on one QI committee or another committee.

This position is solely responsible for facilities management activities for Dixie, Gilchrist and Levy County Health Departments, including reports of damage or supply needs, planning and purchasing of major equipment and furniture, and contracting with venders to complete repairs, maintenance and upgrades as needed. Manages storage space need and usage.

This position oversees the performance of contracted custodial employees in Dixie, Gilchrist and Levy CHD and coordinates with the business manager on terms and compliance of that contract.

This position will also coordinate with the maintenance staff their daily assignments in Dixie, Gilchrist and Levy CHD with repair and maintenance priorities that may change daily schedule and will coordinate those as needed.

Maintains inventory of equipment for Levy CHD in the WASP inventory system and works with Levy County Board of Commissioners with the annual inventory for the CHD. Will also contact Levy BOCC with all new OCO items that require forms and pictures filed.

Performs other duties as required

Required Knowledge, Skills, and Abilities:

Knowledge of methods of compiling, organizing and analyzing data.  Ability to utilize problem-solving techniques.  Ability to understand and apply applicable rules, regulations, policies and procedures.  Ability to prioritize workload.  Ability to develop various reports.  Ability to assess budgetary needs.  Ability to communicate effectively.  Ability to establish and maintain effective working relationships with others.  Ability to plan, organize and direct programs or activities.  Advanced computer skills, Microsoft Office (Word, Excel, PowerPoint, Outlook), SAMAS/FLAIR, Conman, FIS, MFMP, CIS/HMS code, calculator, fax machine, copy machine, multi-line phone system.

Qualifications:

Minimum - Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Experience with SAMAS/FLAIR

Experience working with MyFloridaMarketPlace 

Preferred -Experience working in the WASP inventory system..

Florida Department of Health Mission, Vision, and Values: 

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Levy County Health Department

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.