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Support Services Coordinator (Administrative Assistant 1)

Job Requisition ID: 48330 
Closing Date: 07/17/2025
​Agency: Department of Public Health
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 

Office: Disease Control

Division: HHST

Posting ID: 86-25-0151 / 48330

Posted: 7/2/25 - 7/17/25

Bilingual Option: None
Salary: Anticipated Starting Salary: $5,637 a month; Full Range $5,637 - $8,026 a month
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028
Merit Comp Code: 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Posting Identification Number:

86-25-0151 / 48330

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under general direction of the Sexually Transmitted Infection (STI) Section Chief, carries out administrative responsibilities and provides administrative support. Oversees administrative procedures relative to contracts, vouchers, personnel transactions, disease reporting from healthcare providers and laboratories; distribution of STI antibiotics, educational materials and supplies; preparation and submission of federal grant applications; monitors expenditures and budget documents. Serves as working supervisor.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
  • Competitive Group Insurance benefits including health, life, dental and vision plans.
  • Pension plan through the State Employees Retirement System
  • Deferred Compensation Program – voluntary supplemental retirement plan
  • Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
  • 10-25 days of paid vacation time annually (10 days for first year of state employment)
  • 12 paid sick days annually which carryover year to year
  • 3 paid personal business days per calendar year (pro-rated dependent on start date)
  • 13-14 paid holidays per year
  • 12 weeks of paid parental leave
  • Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

  • Oversees all procedures related to administering and tracking federal and general revenue STI funds, grants and contractors.
  • Provides support to the Section Chief and Assistant Section Chief.
  • Serves as working supervisor.
  • Serves as the STI Section representative on planning committees related to the HIV/STI Conference and various other trainings provided by the Program.
  • Coordinates the distribution of medications, technical information and educational training materials to local health departments and other medical providers.
  • Distributes STI lab results to local health department surveillance units to ensure treatment and timely reporting of cases into electronic disease and case reporting systems.
  • Functions as Section timekeeper.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
  • Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional training program.

Preferred Qualifications

  • One (1) year experience planning and organizing statewide conferences and training programs.
  • One (1) year experience working with and collecting confidential information.
  • One (1) year experience using Microsoft Office, including Word, Access and Excel or other word processing and data management systems.
  • One (1) year experience using planning software.
  • One (1) year experience communicating, both written and verbal, with health care professionals.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

 Work Hours: Monday- Friday 8:30am to 5:00pm
Work Location: 525 W Jefferson St, Springfield, Illinois, 62702-5056
Agency Contact: DPH.HRRecruiter@Illinois.gov
Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Date Posted
07/04/2025
Job Reference
48330-en_US
Organization
State of Illinois
Location
Springfield, IL
Category
Administrative
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