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Purchasing Agent O (DOH/PHD/NW #11355)

Salary

 

$18.34 - $29.34 Hourly

$38,140 - $61,024 Annually

This position is a Pay Band 55

Posting Details

 
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME.  APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

Why does the job exist?

 
This position is responsible for determining the best sources considering cost, quality of goods and services, delivery time, and compliance with the New Mexico Procurement Code.  Assisting Northwest Region (NWR) personnel in determining agency procurement needs.  Is responsible for the centralized procurement of goods and services for the NWR.  When appropriate assist in procurement training to staff, related to quote requirements, travel reimbursement and submission of W-9's.  This position reviews accounting reports, contracts, and agreements for compliance with DOH MAPS and state regulations.  This position is to assist in preparation, analysis, and general oversight of budget and corresponding financial records related to procurement or contract services.   This is accomplished by correct and efficient preparation of purchasing documents and payment vouchers for the procurement of office, pharmaceuticals, medical supplies, non-travel reimbursements and travel reimbursements for the NWR programs within the Public Health Division (PHD). This position ensures that all supplies purchased by the PHD have proper funding and are ordered and received in a timely manner in order to maintain sufficient inventory to supply the NWR public health offices. In addition, this position interacts with managers to monitor budgets.

How does it get done?

 
This position reports to the Administrative Operations Manager and is under the organizational structure of the Department of Health, Public Health Division, Northwest Region.  This position will be responsible for entering purchase order, processing vouchers, W-9s and travel requests for the Public Health Division, Northwest Region. 

70% - Provide accurate and timely financial and administrative support to the NW Region for purchases, payment vouchers, travel, W-9's etc.  Ensure all tasks are processed in accordance with DOH guidelines and DFA regulations, statutes and guidance. 
15% - Provide Administrative Support to Business Operations Spec Supervisor and Region Director related to fiscal/budgetary assignments. 
10% - Customer Service - Ensure high quality customer service, support and open lines of communication to NWR staff and state suppliers/vendors.
5% - Response to Local and Regional Emergencies by Training and Participate in Exercises and Drills.

Who are the customers?

 
New Mexico demographic population both internal and external.

Ideal Candidate

 
An ideal candidate would be a self-starter, ability to work independently and problem solve.  Experience working within SHARE Fin, knowledge of State of New Mexico Procurement code and accounts payable process. Ability to analyze and make decisions related to purchases, invoices, travel, etc. and vendor selection.  General knowledge and understanding of accounts payable processes.  Ability to multitask and address issues /concerns while maintaining a positive attitude.  Experience utilizing Microsoft Office and financial systems.   Ability to provide excellent customer service.

Minimum Qualification

 
High School diploma or Equivalency and two (2) years of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience.

Employment Requirements

 
Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.  Requires successful completion of Health Insurance Portability Accountability Act (HIPPA) and successful completion of Blood-borne pathogen training within 30 days of employment.

Working Conditions

 
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Lifting up to 50 pounds may be required. Services are provided in a clinic with diverse population, many who do not speak the English language. Monday through Friday, 8am-5pm. Travel to satellite offices, meetings, training sessions, and special events with the occasional overnight stay is required.

Supplemental Information

 

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Agency Contact Information: Denice Torres (505) 469-9737. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

 
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.

Date Posted
06/19/2025
Job Reference
155610
Organization
Department of Health, State of New Mexico
Location
Albuquerque, NM
Category
Operations
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