Program Manager 2---DHH (Assistant Budget Director)

The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:

ESSENTIAL DUTIES  

Financial/Budget/Audit (50%)  

• Serve as the assistant to the Program Manager 3 (Director of Finance) in the preparation of all budget documents and provide administrative and fiscal support regarding financial management as it pertains to budget and financial policy.
• Prepare budget spread by Program/Cost Center/Fund at the start of each fiscal year based on the appropriations in House Bill 1 and update this spread throughout the year to reflect any adjustments.
• Prepare and maintain the Color of Money (COM) documentation as necessary.
• Prepare monthly Vacancy Reports Summary, including direct and non-direct care vacancies, WAE, Students and all TO and Non – TO positions and forward them to LDH OPB in a timely manner.
• Meet monthly or as needed with OAAS program staff to review revenue and expenditures, ensuring adherence to the appropriated budget and compliance with federal and legislative requirements.
• Provide programmatic oversight relating to financial management, including monitoring cash flow, projecting revenues, and ensuring budget compliance.
• Regularly extract financial reports from computer systems to verify budget adherence and correct allocation of expenditures.
• Consolidate financial data to prepare Monthly Projections and present these to OAAS Executive Management and LDH Budget staff.
• Create Journal Vouchers, FV50 docs, and Z8 docs to request Medicaid Match for various Interagency Transfer agreements, updating the internal spreadsheet monthly.
• Assist with fiscal requests such as Quarterly Head Counts and Budget by Activity updates.
• Develop and update Briefing Book documents by coordinating with program updates at least annually or as requested.
• Prepare information for special reports/projects as needed.
• Oversee compliance with Office of Risk Management audits, ensuring adherence to regulations.
• Consult with ORM, Legislative, and LDH auditors regarding audit findings and actively participate in their resolution.
• Oversee close-out of funds at the end of the year.

Supervisory (25%)  

• Directly supervise and manage the performance of Finance and Administrative Support Services, including contracts, leases, RFPs, procurement, telecommunications, mail operations, audits, risk management, and property control.
• Revise/update the OAAS Policy and Procedures Manual relevant to supervised areas as required.
• Coordinate subordinate staff’s work by establishing priorities and managing work assignments.
• Evaluate staff performance through Performance Planning, Evaluations, and Mid-year Reviews.
• Approve compensatory time and manage scheduled leave.
• Provide technical guidance, resolve problems, and conduct departmental meetings as necessary.

Procurement/Contracts/Lease/Property and Telecommunications (10%)  

• Review and approve procurement of supplies, equipment, and services through appropriate computer systems.
• Ensure compliance with state and departmental policies when reviewing and approving invoices for payment.
• Monitor contract and lease expiration dates to ensure timely procurement, bidding, and negotiation processes are followed.
• Review and approve all contract documents, including but not limited to the Statement of Work (SOW), Contract (CF1), and Budget Approval docs (BA22) to ensure language, coding, deliverables are compliant with LDH OMF, LDH Legal and OSP policy and procedures.
• Review weekly contract status reports to facilitate processing within OAAS and coordinate with LDH Legal and OSP as necessary.

Performance (10%)  

• Collect, prepare and submit quarterly reports for OAAS Performance Indicators in the LaGov system.
• Prepare and submit all agency MOU’s for IAT revenue reimbursements for review and signatory approval, any coding or budget related adjustments such as Budget Adjustments (BA-7), to relevant committees and LDH offices.
• Collaborate with upper management in developing the agency's long-term Strategic Plan and short-term Performance Standards reports.

Other Duties (5%)  

• Participate in meetings, conferences, and training related to procurement, travel, property, contracts, leases, RFPs, telecommunications, mail operations, risk management and budget as directed and/or needed.
• Execute other assigned duties, which may include emergency assignments and disaster response.
• Provide support outside of regular business hours when necessary. 

POSITION TITLE: PROGRAM MANAGER 2 / Assistant Budget Director

OCCUPATIONAL SUMMARY  

This position is located within the Louisiana Department of Health, Office of Aging and Adult Services (OAAS) state office in Baton Rouge. The incumbent is responsible for complex managerial work as the assistant to the Program Manager 3 (Director of Finance and Administrative Support Services) in overseeing and preparing the agency's $74+ million budget and managing 434 authorized positions. Responsibilities include supervising subordinate staff and overseeing procurement, Requests for Proposals (RFPs), contracts, leases, telecommunications, property control, travel and budget preparation and management while monitoring expenditures and ensuring fiscal responsibility for operational efficiency.

The OAAS operating budget comprises three program budgets with diverse funding sources, including State General Funds, Self-Generated Funds, Interagency Transfers from Medicaid and other sources, Federal Funds from Medicare, various grants, and Statutory Dedication Funds.

The incumbent must comply with all relevant laws, rules, regulations, policies, and procedures of the Louisiana Department of Health (LDH), Office of Aging and Adult Services (OAAS), Division of Administration (DOA), DOA-Office of State Procurement (OSP), LDH-Division of Planning and Budget (LDH  OPB), DOA-Facility Planning and Control (FPC), Louisiana Property Assistance Agency (LPAA), State Civil Service (SCS), and other state and federal governing bodies. The incumbent will also participate in special projects and perform additional duties as needed to ensure the smooth day-to-day operations of the agency.

This position is located within the Louisiana Department of Health / Office of Aging and Adult Services  / Headquarters / East Baton Rouge Parish
 
 Announcement Number: OAAS/DPT/209048

Cost Center:  3201010400

Position Number(s): 50359957

This vacancy is being announced as a Classified position and may be filled as a Probationary or Promotional appointment.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For further information about this vacancy contact:

Debbie Parris Thymes

Debbie.Parris-Thymes2@la.gov

LDH/HUMAN RESOURCES

BATON ROUGE, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.