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Budget/Project Specialist

Job Requisition ID: 45578

Opening Date: 05/05/2025
Closing Date: 05/16/2025
​Agency: Department of Human Services
Class Title: EXECUTIVE II - 13852 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Salary (Effective 7/1/25) $6,589-$9,541/month ($79,068-$114,492/year)
Job Type: Salaried
Category: Full Time 
County: Morgan
Number of Vacancies: 1
Bargaining Unit Code: RC062
Merit Comp Code: 

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This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Rehabilitation Services is seeking to hire a Budget/Project Specialist to manage, implement, and execute funding sources, budget development and approval of funds for Illinois School for the Deaf (ISD) by using the state sponsored accounting system. This position provides consultation and technical assistance to the Business Administrator in preparation of operational budgets and monitors on-going expenditures and projected expenditures for ISD.  In addition, this role organizes, plans, and executes contracts for ISD and reviews and recommends spending plan changes for the school.  The Executive II also serves as a working supervisor and serves as liaison to the Division’s Budget and Contract Unit, the Department’s Budget Office, and the Office of Fiscal Services.

Essential Functions

  • Serves as Budget/Project Specialist.

  • Plans, organizes and manages the execution of ISD contracts, included, but not limited to, preparation of required paperwork supporting Personal Service Contracts (PSC) and vendor contracts, coordination with staff to gather supporting documentation or additional information, entry and follow-up on the State sponsored accounting system and notification of contract approval to staff.

  • Serves as a working supervisor.

  • Reviews and recommends spending plans for contracts.

  • Assists in fiscally related problem-solving areas including miscoded transactions, accounting system rejects and Comptroller rejections, etc.

  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. 

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.

  • Requires two (2) years of responsible administrative experience in a public or business organization.

Preferred Qualifications

  • Two (2) years of professional experience managing payment vouchers using an accounting system and analyzing, evaluating, and resolving payment, program, and related operational issues.

  • One (1) year of professional experience utilizing computer software in the development of spreadsheets, queries and reports using standard office software packages including but not limited to Microsoft Outlook, Access, Excel, Word, and Power Point.

  • One (1) year of professional experience in a governmental accounting system such as the State of Illinois Accounting System or other accounting software.

  • One (1) year of professional experience utilizing the principles and practices of public and business administration.

  • Two (2) years of professional experience meeting deadlines with strong attention to detail and the ability to use critical thinking skills while multi-tasking multiple projects.

  • One (1) year of professional experience reassigning staff to meet day-to-day operating needs.

Conditions of Employment

  • Requires ability to pass the IDHS background check.

  • Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Mon-Fri, 8am-4:30pm, 1 hour unpaid lunch.

Work Location: 125 S Webster Ave, Jacksonville, Illinois, 62650

Division of Rehabilitation Services

Illinois School for the Deaf

Business Office

Agency Contact: DHS.HiringUnit@illinois.gov

Posting Group: Leadership & Management; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program

  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

  • 3 Paid Personal Business Days annually

  • 12 Paid Sick Days annually (Sick days carry over from year to year)

  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

    • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

  • 13 Paid Holidays annually, 14 on even numbered years

  • Flexible Work Schedules (when available dependent upon position)

  • 12 Weeks Paid Parental Leave

  • Deferred Compensation Program - A supplemental retirement plan

  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

  • Federal Public Service Loan Forgiveness Program eligibility

  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans

  • 5% Salary Differential for Bilingual Positions

  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com

  • systems@SIL-P1.ns2cloud.com

Date Posted
05/19/2025
Job Reference
45578-en_US
Organization
State of Illinois
Location
Jacksonville, IL 62650
Category
Finance & Accounting
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