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ADMINISTRATIVE ASSISTANT 4


This vacancy is located in the Community Forensic Services Department of Eastern Louisiana Mental Health System in Jackson, LA (East Feliciana Parish). ELMHS is the largest 24-hour, multi-site, state psychiatric complex, comprised of residential, outpatient and inpatient services.

*This posting may be used to fill vacancies in other divisions or units at Eastern Louisiana Mental Health System within 90 days of closing.


THE IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: 

  • Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
  • Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
  • Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
  • Using Data: The ability to use relevant and valid data to inform a recommendation for action.
  • Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
  • Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
  • Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Requirements

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties:

Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence involving complex, sensitive, and non-routine matters.

Represent supervisor in various matters, providing input, and possibly exercising signature authority.

Serves as liaison between supervisor and staff members.

Assesses importance of issues or conflicts, and briefs supervisor.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May attend meetings and transcribe minutes.

May type contracts, secure appropriate signatures, and track contracts through the approval process.

Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.

Position-Specific Details:

The position may be filled as a Probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency wide permanent status employees); by Detail to Special Duty; or as a part-time, temporary WAE. Current permanent status, classified employees may be required to accept a Probational appointed if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
 
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For further information about this vacancy, please contact:
LDH - ELMHS Human Resources
Candice Burkes
Jackson, LA  70748
225-634-0535
ELMHS-HR@LA.GOV
Date Posted
06/27/2025
Job Reference
ELMHS6.27.25AA4
Organization
LDH-Office of Behavioral Health
Location
Jackson, LA 70802
Category
Administrative
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