ACCOUNTANT SUPERVISOR II - SES - 64006196

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ANTICIPATED VACANCY

Your Specific Responsibilities:

This position spends a majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees’ work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.

This is professional accounting work serving as the Supervisor of Regional Billing Staff and as the assistant and/or back-up to the Finance & Accounting Administrator performing duties involving independent application of accounting skills to the general accounting of the Hernando County Health Department funds.

Establishes Hernando as a billing hub by negotiating agreements, developing a staffing pattern, and monitoring productivity in accordance with State of Florida A/R policy. Will continue to serve as liaison to CHDs within Hernando’s billing region by providing monthly reports of A/R, detailed analysis of claims, and works to problem solve any issues as they rise.

Acts as a liaison for Hernando Billing Hub Credentialing team. Shares the responsibility of maintaining records of all providers

Medicaid, Medicare, Unique Physician Identifier Number (UPIN), license and Drug Enforcement Administration (DEA) numbers

and being sure all new providers are added to the list and pertinent forms are filled out so that they can bill through the health

department. Coordinates with credentialing team to ensure billing credentialing for providers is kept updated and submits enrollment packets to insurance companies within proper timelines of receiving pertinent information.

Responsible for reviewing medical billing records to ensure billing forms have Current Procedure Terminology (CPT) and International Classification of Disease (ICD) diagnosis codes for billing of same.  Independently communicates with clerks, clerical supervisors, and providers upon the review of CPT, Diagnostics and HMS Codes.  Processes Medicaid, Medicare, HMOs, and other insurance claims for services rendered.  Has responsibility of reviewing denials with reference to correct ID number, date of birth and other information and resubmits claim for payment.  Coordinates billing function to be sure all are done correctly and in a timely manner. Transmits claims electronically (at minimum weekly) for the entire regional billing hub.  Prepares HCFA forms for billings that cannot be transmitted electronically. Re-bills and forces claim for any charges not received.  Keeps files on claims and files office copies of claims already paid for record and auditing purposes.  Maintains a tracking system on all claims submitted to ensure payments are received within acceptable or contracted timeframes. Attends all meetings and trainings pertinent to Insurance which may include Medicaid, Medicare, and third-party insurers.

Ensures all Accounts Receivable for the entire regional billing hub are up to date including Medicaid, Medicare, private payers, etc. Monitors the Accounts Receivable in the Health Management System, prepares and researches and corrects any and all discrepancies in the Accounts Receivable maintaining all supporting documentation. Shares the responsibility of sending monthly client statements. Complies with Accounting Procedure Manual, 21APM29, Accounts Receivable, Collections/Write-Off Policy.  Receives payments for accounts receivable, reconciles payments against billing/claim forms ensures correctness and completeness of payments. Payments are posted to receivable accounts in the Health Management System. Any claims not paid in full are noted and followed up for resubmission. Maintains a tracking system to ensure timely collections of accounts receivable.

Keeps up to date on Department, Division of Administration, policy and procedures as they relate to DOH-Hernando budget procedures.  Is responsible for monthly reporting in Active Strategy QI software for Hernando A/R statistics as well as billing hub statistics and action plans.  Completes a monthly summary for Finance & Accounting Administrator and Health Officer which reviews billing and A/R status for all counties in billing hub.   Acts as back up for p-card and encumbered accounts payable transactions and ensures they comply with 10-day time limit for submission to Central office.   Assists in the preparation and monitoring of the annual budget.

Reviews and completes coding for Purchasing Card charges in WORKS, coordinates with auditors and staff members in the resolution of problems and questions to process payments. Reviews transactions entered into WORKS for documentation, coding forms, etc. for audit purposes.

Attends meetings, workshops and conferences regarding budget matters and assigned programs and other professional and staff development activities.

Performs other related duties as required and or assigned.

Required Knowledge, Skills, and Abilities:

Must have knowledge, skills and abilities to utilize the following systems: FLAIR, FIS, FIRS, MFMP/AOD, WORKS and HMS.  Knowledge of State of Florida Accounting and Purchasing laws, policies and procedures. Must be able to develop and provide training.

Qualifications:

Minimum –

• 2 years supervisory experience
• 2 years Accounts Payable 
• 2 years Accounts Receivable.

Preferred –

•  Experience in Medicaid and Insurance billing.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

7551 Forest Oaks Boulevard Spring Hill, FL 34606

300 S Main Street Brooksville, FL 34601

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts.
• Tuition waivers.
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.