ACCOUNTANT II - 64060519

 Pay Plan: [[custSubGroup]]

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                                                                                                      Job posting category – Open Competitive

Your Specific Responsibilities:

This is an independent accounting work maintaining complex accounting and financial records for the Administrative and Financial Management office at the Florida Department of Health in Miami-Dade County.

Conducts pre-audits of financial records to ensure compliance with applicable state rules and regulations as stated in Florida Statues section 215.422 and the Florida Administrative Code Chapter 3A-24. Verifies Purchase Orders, organization codes, object codes, description on documents, units, total amounts, receiving reports, and other related information for completeness and accuracy. Maintenance in FIS and utilize Collocated OCA. Submits all documentation to the approving authority as required. Be aware for balancing funds on the encumbrances.

Responsible for creating two types of invoice reconciliation: Utilities and Invoices with PO in MFMP. Follow- up with other departments and co-workers in expediting approvals of receipts and invoice reconciliations submitted by A/P in MFMP. Contacts via e-mail and by telephone agency employees to expedite create purchase requisitions in MFMP. Resolve issues with Invoice Reconciliation before and after, auditing process has been completed. Verify the approval of payments by Central Office and DFS. Assist programs in the closing of Fiscal Year paid invoices. Prepares reconciliations of payments previously made utilizing Microsoft Excel or Microsoft Word. Ensures that invoices are scanned and saved into the proper electronic folders in the Account Payable shared point site. Hard copy invoices should also be file in the Account Payable folders in the proper fiscal year.

Conducts research of payments previously made to other vendors to avoid double payments by utilizing FLAIR, FIS and MFMP. Provides customer service by resolving all payment related issues in a professional and prompt manner. Prepares fiscal analyses in limited accounting areas. 

Purchasing Card Champion: A user that acts as a liaison within Works for CHD. The Champion is knowledgeable of all roles and tasks within the Works application. Accountant must validate the GL values assigned to a transaction, review receipts and other documentations for compliance with P-card procurement policies and rules, and close the transaction, approving it for payment. Review that Advance Payments to ensure that expenditures made for goods or services are in compliance with the purchase made. Advance payments must meet the criteria in DOH Financial Memorandum FM 20-03; section 215.422, Florida Statutes; and Florida Administrative Code chapter 69I-40.120. Approve transactions within ten days of the posted date in Works. Review daily P-card report and provide the needed corrections or update. Record the relation between charges, credit and status. 

Assists other departments and co-workers with travel reimbursement questions related to STMS system, refunds, and related. 

Performs other job-related duties as assigned including, but not limited to, attending meetings and trainings, etc. In absence of Accountant III, may serve as backup to reconciliation process and related duties.

Perform duties during period of emergency.

Required Knowledge, Skills, and Abilities:

• Knowledge of accounting principles and practices. 
• Ability to communicate effectively. 
• Skilled with computer software and programs. 
• Ability to utilize research techniques.

Qualifications:

Minimum –

Experience auditing and reconciling invoices.

Preferred –

Incumbent in this position is preferred to be bilingual in English/Spanish.

Where You Will Work:

8175 N.W 12th Street, Miami, Florida. 33126.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.