Senior Project Manager, (WMS 2) DOH8088

These are remote project positions that falls under the Washington Management Service (WMS) and will be funded through June 30, 2026.

We will conduct an initial review of applications on Tuesday May 7, 2024.

Senior Project Manager

(2 project openings)

As a Senior Project Manager, you’ll oversee highly complex and urgent projects, ensuring their successful completion while providing expert guidance and consultation to senior leaders both within and outside the Department of Health.

These positions will sit within the Project Management Office (PMO) as part of the Executive Office of Innovation and Technology and will be pivotal partners to our “Be Well, WA” program team. Your responsibilities will include independently developing innovative project management strategies aligned with agency goals, fostering partnerships with internal and external stakeholders, and embedding the mission and values of DOH into all project management activities. You'll also manage project portfolios, provide project management education and training, and ensure project quality assurance.

You will manage state-wide projects, including planning, implementation, monitoring, and closure. Additionally, you'll supervise and mentor junior project management staff, as well as procure and manage contract project management-related resources. These two Senior Project Manager positions will be instrumental in driving successful project outcomes, building project management capacity across the agency, and supporting the overall mission of the organization by ensuring effective project delivery aligned with agency goals and priorities.

Responsibilities:

• Executive-Level Consultation and Partnership
  1. Building trusted relationships.
  2. Providing executive-level consultation and advice on PM-related matters such as communication, risk, change management, and project leadership.
• Project Planning and Implementation
  1. Engaging internal and external stakeholders to define, authorize, fund, and prioritize projects within the agency’s portfolio.
  2. Leading and facilitating project teams, managing project plans, budgets, resources, communications, change management, risks, issues, meetings, and reporting functions.
  3. Monitoring projects to ensure they remain on time and on budget, with risks mitigated, issues resolved, and changes managed appropriately.
  4. Closing projects and reporting results to internal and external partners, decision-makers, and stakeholders.
  5. Providing expert advice and consultation to internal and external organizations.
• Project Reporting and Stakeholder Management
  1. Monitoring and reporting project progress to internal and external stakeholders.
  2. Preparing updates on project progress, risks, issues, and solutions.
  3. Ensuring all stakeholders are appropriately involved, engaged, and aligned throughout the project life cycle.
• Supervision of PMO Staff
  1. Direct supervision of PMO team members.
  2. Performance management, training, and development for staff.
  3. Coaching and mentoring as needed.
• Contract Management
  1. Procuring, monitoring, and managing PM-related service contracts.
  2. Serving as the DOH contract manager for these contracts.
• Project Management Training and Education
  1. Providing training and educational opportunities to increase project management capacity among agency staff.

Required Qualifications and Experience:

• A Bachelor’s Degree 
• At least 5 years of hands-on project management experience in various areas such as IT, facilities, service delivery, operational support, Government, or organizational change.

Preferred Qualifications and Experience

• Master’s degree in business or health administration, public administration, business administration, organization development, or a related field.
• Five years of progressive leadership experience supervising programs and staff including managing skilled professionals to successfully implement and develop projects.
• Project Management Professional (PMP) certification.
• Certification in change management, process improvements, or related areas supporting business and organizational performance.
• Proficiency in standard Microsoft Office tools (Word, Excel, PowerPoint, and Microsoft Project) and multiple project management portfolio and performance tools.
• Knowledge of:
  1. State and Agency Project Portfolio Management policies, standards, and processes.
  2. DOH vision, mission, programs, and systems.
  3. Federal and state laws, rules, and regulations.
  4. DOH administrative policy and procedures in procurement.
  5. Washington state contracts training and certification.
  6. Washington state legislative, budget, and authorizing environment.

Our ideal candidate will also demonstrate the following interpersonal skills and competencies:

• Cultural humility by embracing diverse perspectives and honoring various cultures. 
• Commitment to equity and inclusion, removing barriers, championing social justice, and fostering a sense of belonging. 
• Using an outward mindset to fuel impactful contributions and blending your personal expertise with collaborative achievements. 
• Problem-solving and crafting effective solutions while communicating clearly across different mediums. 
• Dedication to customer service and navigating diverse interactions to build strong organizational relationships. 
• Your technical competence should shine, making you an invaluable asset to our team!

Review the full position description to learn more about this opportunity.

Location 

These are remote positions available to applicants residing anywhere in Washington State, as well as those living near the Oregon/Washington border and the Idaho/Washington border. Attending events or working In-office is rarely required and would be scheduled in advance at the DOH office located in Tumwater, WA.

Benefits 

We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "why DOH" by visiting Work@Health.

About Us

CISPE and the PMO

Innovation is the beating heart of everything we do! We're not just solving compelling problems; we're building a community that thrives on shared successes and embraces the lessons from failures. As a vital part of the Office Innovation and Technology (OIT), The Center for Innovative Solutions and Program Excellence (CISPE) plays a pivotal role in supporting DOH initiatives and projects. With core principles centered around building strong partnerships, fostering curiosity, assuming good intent, demonstrating resourcefulness, and taking informed risks, we're on a mission to drive progress and innovation in the health sector.

Within CISPE, the Project Management Office (PMO) serves as a cornerstone for achieving organizational excellence through effective project management. As a valued member of our seasoned team, you'll contribute to the optimization of diverse projects within the DOH. With a commitment to standardized processes, strategic governance, resource maximization, proactive risk management, clear communication, knowledge-driven culture, and strategic alignment, the PMO offers an environment where your expertise not only thrives but actively shapes the success of projects. With a commitment to knowledge management, the PMO promotes continuous improvement and innovation by capturing and applying lessons learned from each project. The PMO is more than just a team, we're strategic partners committed to driving success across the entire project portfolio of the DOH.

OIT (One Incredible Team!)

In the Executive Office of Innovation and Technology (OIT), we’re on a mission to unleash the potential of technology, innovation, data, and informatics for the DOH. We believe in the power of every team member. We're not just a workplace; we're a thriving ecosystem that nurtures individual growth and collective success. As a strategic partner to DOH employees, we cultivate a culture of curiosity, ingenuity, critical thinking, and data-driven decision-making. Our shared goal? Making optimal health a reality for every single person in Washington.

About the Washington State Department of Health (DOH)

At DOH, we safeguard public health in an ever-evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs, and services impact every Washingtonian and visitor daily. We're driven by Equity, Innovation, and Engagement, as outlined in our Transformational Plan for the future of Washington health.

APPLICATION DIRECTIONS:

• The hiring manager WILL NOT review additional supplemental attachments. DO NOT attach or submit the following:
  1. Please REMOVE personal photos before attaching resume and/or cover letter.
  2. Transcripts
  3. Certifications or Diplomas
  4. Projects or Portfolios
  5. Letters of Recommendation

Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.

Equity, Diversity, and Inclusion:  We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.  

DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.

Questions and Accommodations: If you have questions, need accommodation in the application or selection process, or need information in an alternative format, contact Shawnelle Goalder at shawnelle.goalder@doh.wa.gov.  For general DOH recruitment questions, email the Talent Acquisition Team at employment@doh.wa.gov. Deaf or hard of hearing contact Washington Relay Service at 7-1-1; individuals outside of Washington State contact Washington Relay Service at 1-800-833-6874.  

Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.

Conditions of Employment:

I am prepared, with or without accommodations, to do the following:

• Commit to a full-time 40-hour work week schedule. (Please note that flexible work schedule requests will be subject to supervisor approval.)
• Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.
• Perform my job duties either remotely from home or in-person at the designated DOH site location.
• Travel periodically within the state of Washington.
• Possess the legal ability to operate a state or privately-owned vehicle or arrange alternative transportation for official state business.
• Engage in emergency response exercises and high-priority assignments as assigned during emergency events.

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