Human Resources Generalist 2 - MOVH - Kanawha Co.

• Maintain all personnel records
• Process all personnel transactions with the WV Division of Personnel
• Post job openings, set up interviews, participate in interviews, assist in selection of candidate, notify chosen candidate, orientation of new staff
• Calculate tenure on all full and part time classified staff
• Keep attendance records of leave earned and used by staff; correct any discrepancies, provide staff and Director/Supervisor monthly attendance worksheets
• Maintain current policy and procedures for the agency
• Current on WV Division of Personnel policies and procedures, keep management and staff informed of any changes in polices
• Ensure MOVHD meets all the requirements of the WV Division Service Agreement for personnel procedures
• Liaison between MOVHD and WV Division of Personnel
• Complete personnel section of the Program Plan
• Process AmeriCorps Members, payroll and insurance information to payroll
• Participate in all disciplinary action, assure proper procedure followed, prepare letters for disciplinary action
• Process evaluations – including 6 month probation evaluation to Director/Supervisor
• Maintain I-9 file
• Process FMLA for eligible staff
• Perform background check for new hire
• Check references for new hire
• Keep Directors current on White Collar laws
• Process Temporary Upgrades
• Maintain job descriptions
• Maintain all personnel information as confidential
• Maintain record of temporary staff, process information of temporary staff to finance
• Work with Executive Director to develop MOVHD policies and procedures
• Meet with Directors/Supervisors and/or employees concerning Personnel Issues
• Process payroll changes, insurance premium, retirement deductions and effective date to payroll
• Calculate and notify payroll of classification of employee, deduction of retirement, percent employee works, calculate pay and insurance deductions on part time staff, note programs and county each employee works.  If employee works multiple programs and/or counties provide percent for each program and county
• Maintain schedule adjustments to assure compliance
• Assist with annual budget preparation on salaries and fringe benefits
• Assist with completion of retirement paperwork
• Familiar with the grievance process and assist in the process
• Benefit coordinator for Health and Life Insurance, Mountaineer Flexible Benefits
• Input data for new coverage or changes in coverage on health and life insurance, obtain required documentation from employee and provide to PEIA
• Process approval or denial of any insurance coverage
• Assure there is a qualifying event for any insurance changes
• Resolve any discrepancies on any insurance premiums; provide Finance the corrected information
• Process Group Health plan report
• Complete Health Insurance Cost Study/Government Questionnaire
• Familiar with the Affordable Care Act
• Agency HIPAA Privacy Officer; provide training to staff on HIPAA, maintain Business Associate Agreement, investigate any complaint
• EEO representative for the agency
• Process Workers Compensation claims and maintain records of claims
• Process unemployment compensation claims, if necessary appeal a claim and maintain records of claims
• Prepare quarterly Personnel Report for Board of Health
• Assure required personnel posters are current and properly posted in all offices
• Process Occupational injury/illness report
• Process Occupational Employment report
• Maintain Director/Supervisor training.  Notify when new class schedule is available
• Keep emergency contact on staff current
• Back up to Administrative Secretary
• Other duties as assigned.

Click The APPLY Link To Apply Online. 

IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.

ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority.  If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.

Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest.  To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.