Adminitrative Programs Officer I

Job Posting Title

Adminitrative Programs Officer I

Agency

340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization

340 Long Term Care

Job Posting End Date (Continuous if Blank)

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

The Annual Salary for this position is up to $48,500 based on education and experience.

Job Description

Administrative Programs Officer I

Location: 123 Robert S Kerr

Salary: $48,500 Based on education and experience

Full Time /Part Time: Full Time

Work Schedule:  Monday-Friday

Primary Hours: 8:00 am – 5:00 pm

Why you’ll love it here!

RESPECT.  COLLABORATION.  SERVICE.  The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive.  Check out why were are passionate about public health and believe it is the career for you!!!   What is Public Health?

Oh yeah, did we mention perks?  We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations. 
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Position Description:

Positions in this job family are assigned responsibilities involving professional level work in coordinating a major phase of a comprehensive or specialized operating program, providing staff services in various management areas in a major operating division, program, unit, or functional area, or similar responsibilities. This may include, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, fiscal management, human resources administration, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family.

Duties:

• Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.
• Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.
• Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.
• Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.
• Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.
• Plans, develops, and conducts training, seminars, or meetings as required; represents the agency at meetings, seminars, and conferences.
• Drafts policies and procedures, initiate contract proposals and purchase request.
• Reviews proposed legislation and recommended changes; may act as legislative liaison.
• This position will be required to obtain a CPO certification within one year of hire date.
• This position will be required to obtain and maintain utilization of the State Purchasing Card.

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in a team environment, participating and assisting their peers.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Minimum Qualifications:

Level I: 

Education and Experience requirements at this level consist of a bachelor's degree and three years of professional or technical administrative* experience in business or public administration; or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education. Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

Preferred Qualifications:

Preference may be given to applicants who hold a certification as a Certified Procurement Officer and/or applicants with previous State Purchasing Card experience.

Physical Demands and Work Environment:

Work is typically performed in an office setting with a climate-controlled settings and exposure to moderate noise level.

Valued Knowledge, Skills, and Abilities

At this level employees are assigned responsibilities which are limited in size or scope involving the supervision, coordination, or implementation of various programs or functions within an agency.  This may include professional or supervisory level work with responsibility for an important component of a comprehensive or specialized operating program, providing services in a variety of management areas such as formulation of agency policies, budget preparation, physical plan operations, or personnel and fiscal management, or performing highly specialized executive level administrative support functions and activities.

Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; and of federal and state laws and regulations relating to administration of assigned programs.  Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions.

Telework: This position is not eligible for Telework and is subject to OSDH policy and supervisor’s discretion.

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.