Administrative Program Specialist A



Administrative Program Specialist A

Salary

$3,127.00 - $6,136.00 Monthly

Location

Jackson, LA

Job Type

Classified

Job Number

2.26.25pmcfs

Department

LDH-Office of Behavioral Health

Opening Date

02/27/2025

Closing Date

3/6/2025 11:59 PM Central

About this Job

This vacancy is located within the Community Forensic Services, at Eastern Louisiana Mental Health System in Jackson, LA (East Feliciana Parish). ELMHS is the largest 24-hour, multi-site, state psychiatric complex, comprised of residential, outpatient, and inpatient services.

*This posting may be used to fill vacancies in other divisions or units at Eastern Louisiana Mental Health System within 90 days of closing.

THE IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Managing Conflict:The ability to recognize and navigate disagreements in a rational, unbiased, and productive way.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
Training Others: The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance.


Resumes will not be accepted in lieu of work experience.  An application may be considered incomplete if the work experience and education sections are not completed.  

Please listallwork experience. 

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application, to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy, please contact:
Donovan Franklin
LDH- ELMHS Human Resources
Jackson, LA  70748
225-634-0259

Minimum Qualifications

MINIMUM QUALIFICATIONS:
Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

Function of Work:
To perform responsible, administrative functions in support of an organizational unit.

OR

To manage a specialized departmental or statewide program.

Level of Work:
Entry.

Supervision Received:
General from higher-level supervisory personnel.

Supervision Exercised:
May supervise 1-2 lower level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.

Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

Job Duties and Other Information

ADMINISTRATIVE FUNCTIONS
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:

Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.

PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.

Establishes, implements, and revises (as necessary) the program's standards and guidelines.

Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Performs certification and eligibility duties as it relates to the program.

Ensures program compliance to Federal and State regulations.

Administers contracts (such as property leases and service agreements) as they pertain to the program.

May supervise a small program support staff.

May require a special license and/or continuing education in the program field.

May serve as a member of a board or committee relevant to the program's mission.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. 

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:


Insurance Coverage   More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:
  • New Year's Day
  • Martin Luther King, Jr. Day,
  • Mardi Gras,
  • Good Friday,
  • Memorial Day,
  • Independence Day,
  • Labor Day,
  • Veteran's Day,
  • Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works).  These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
  • Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
  • Teacher's Retirement System of Louisiana (www.trsl.org),
  • Louisiana School Employees Retirement System (www.lsers.net), among others

01
Rate your ability to communicate effectiely based on our definitions: The ability to relay information correctly and appropriately to connect people and ideas.
  • I have no experience and/or am uncomfortable communicating effectively
  • I have limited experience or require assistance to demonstrate accountability
  • I can demonstrate accountability
  • I can demonstrate accountability and help others improve their ability to demonstrate accountability
02
Explain your rating by providing specific and relevant examples in the box below.
03
Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
  • I have no experience and/or am uncomfortable following policies and procedures
  • I have limited experience or require assistance to follow policies and procedures
  • I can follow policies and procedures
  • I can follow policies and procedures and help others improve their ability to follow policies and procedures
04
Explain your rating by providing specific and relevant examples in the box below
05
Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
  • I have no experience and/or am uncomfortable making accurate judgments
  • I have limited experience or require assistance to make accurate judgement.
  • I can make accurate judgements
  • I can make judgements and help others improve their ability to make accurate judgements.
06
Explain your rating by providing specific and relevant examples in the box below.
07
Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
  • I have no experience and/or am uncomfortable demonstrating accountability
  • I have limited experience or require assistance to demonstrate accountability
  • I can demonstrate accountability
  • I can demonstrate accountability and help others improve their ability to demonstrate accountability
08
Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462